Administrative Operations Associate

About the Company

Join a trusted organization that prides itself on operational excellence and providing outstanding internal support. We value employees who are organized, dependable, and eager to contribute to our team's success.

Position Summary

We are looking for a Mail & Administrative Operations Associate to support our internal departments through precise mail handling, document processing, and general administrative support. If you thrive in a structured environment, enjoy routine tasks, and take pride in being detail-oriented, we'd love to meet you.

Top Responsibilities

• Mail Operations:
  • Collect, sort, and deliver internal mail throughout the organization.
  • Accurately open, sort, and direct incoming external mail to the appropriate teams.
• Administrative Support:
  • Assist with intra-departmental tasks and special projects as assigned by management.
  • Respond to employee inquiries in person or via email.
  • Review documents for necessary actions and log them into internal systems for tracking and visibility.
• Production & General Support:
  • Take member calls as needed to support production goals.
  • Perform scanning, filing, and prepare outgoing mail.
  • Complete other job-related tasks and projects as assigned.

Qualifications & Skills

• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Comfortable using PCs, navigating the internet, email systems, and tracking software.
• Ability to adapt to shifting priorities and work with urgency when required.
• Highly organized and detail-oriented with a commitment to accuracy.
• Enjoys and performs well in a routine work environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.